Learning Technology

Microsoft Teams Tips 1: Meetings – Sharing your screen

June 22nd, 2020 at 07:06

There have been so many changes in Microsoft Teams recently that I’m restarting my series on Teams Tips.

A few tips on screen sharing today:

Teams gives you a number of options during a meeting for sharing your screen. You can see these as “columns” when you click Share.

  • Desktop – this lets you share your whole screen or one of multiple screens (you can see from this image I have two – it is really helpful to have two screens if you’re lucky enough) In the example below, I could select Screen 2 to share a PowerPoint presentation. But it is completely on my screen and under my control.   This will include any desktop notifications, such as email popups, but is most useful if you need to share multiple windows, e.g., moving from a presentation into Moodle. If you don’t have two screens attached to the same device it is possible to use two separate devices so that you can monitor the call from a table or even a phone while you’re sharing your computer screen.
  • Window – this lets you show a particular program or app in its window, including PowerPoint. You can carry on working privately in other windows on your screen and no-one will see the email from your boss pop up. You can see from the screenshot that I have a number of windows open from which to choose.
  • PowerPoint – With this option students can interact with the PowerPoint, e.g.,  by selecting hyperlinks to, for example, start a video which can be much more efficient of bandwidth than playing the video within the presentation on your own shard screen. Students can also control the slides themselves, to move through the presentation at their own pace so if you do not want them to do this, warn them against it or use one of the other methods.
    The PowerPoint section lists the most recent files you’ve opened or edited in your team SharePoint site or your OneDrive, or you can click Browse and choose to present a PowerPoint file that hasn’t been uploaded to Teams before. The file will be uploaded as part of the meeting – to the Files tab in the channel for the meeting, if in a Team/channel. All team members will have access to it. If you’re presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.


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